Northumberland Church of England Academy Trust - Apprenticeship in Business Administration - Level 2 (Ref: VAC001534958 )

Salary: £3.90 per hourClosing Date: 29 May 2019Hours: 37


Northumberland Church of England Academy Trust, Ashington                

NCEA is an exciting, innovative and rapidly-improving academy which seeks to ensure that all the children and young people we serve are given the very best opportunities in life to secure a future that is successful and happy. Excellence is our watchword; to inspire achievement and encourage compassion, our mission.

NCEA is an Anglican school and promotes education within its Christian framework. We want all who learn and work within the Academy to let their LIGHTs shine! We do this through our core values of Love, Inclusivity, Goodness, Hope and Truth.

Every child has the potential to excel and it is our responsibility to unlock that potential through outstanding teaching; caring pastoral support; opportunities for enrichment; leadership development; all within a safe and secure learning environment that nurtures the individual.

No excuses are made for background. We believe all children can be successful and it is our duty to enable that success as governors, teachers, parents, carers and communities.

The main purpose of the job is to support and assist the Campus Services Manager and the Central Services Management team in all office procedures and other tasks as assigned by Campus Services Manager.

Training to be provided: Level 2 Business Administration Apprentice

To support and assist the Central Services Management team with general reception and administration duties, as required.


Key responsibilities:


  • Security passes, Replacement of Staff ID badges and the booking in of visitors and clients
  • Preparing, printing, binding and archiving, when necessary, all company documents and reports
  • Monitoring and maintaining stock levels first aid supplies and grab bags etc.
  • Sorting and distributing incoming and outgoing mail
  • Providing support and cover on reception when necessary, answering and transferring telephone calls, dealing with routine face-to-face enquiries, signing in visitors and carrying out ID checks.
  • Building a close relationship with the Central Service team to ensure the smooth and effective running of the school
  • Maintain confidentiality in all aspects of student and staff information
  • Interact with students, staff, clients, contractors and visitors
  • Perform general clerical duties to include, but not limited to typing, copying, mailing,

laminating and filing.

  • Provide support to the Maintenance team on the raising and closing of reactive, PPM and

scheduled job requests.

  • Arrange routine and non-routine call outs, contractors and pest control visits and accompany whilst on site.
  • Order uniform for facilities staff and maintain a log.
  • Utilise the school financial system for the raising of purchase orders and then the subsequent processing of the associated invoices.
  • Attend team meetings and produce subsequent minutes / actions
  • Where applicable, meet & greet including organising appropriate hospitality




  • To take reasonable care for the health & safety of yourself and of other persons who may be

affected by your acts or omissions at work

  • To co-operate with the Company so far as is necessary to enable the Company to comply fully

and at all times with its legal duties regarding health, safety and welfare matters.

  • To familiarise yourself with the Company’s Health, Safety, Environmental and Quality Policies

and to comply fully at all times with the Company’s health & safety, welfare and fire arrangements.

  • To inform the Company immediately of any work situation which you reasonably consider

represents a serious and immediate danger to health & safety or represents a shortcoming in

the Company’s arrangements for health & safety.


General responsibilities:

 Be aware of and comply with policies and procedures relating to child protection and the safety, security and confidentiality of data, reporting all concerns to an appropriate person.

  • Be aware of and support difference and ensure equal opportunities for all
  • Contribute to the overall ethos/work/aims of the school
  • Participate in training and other learning activities and performance development as required
  • To undertake other duties and responsibilities as required commensurate with the grade of the post.

 Skills required:

  • 5 A*-C  grades including Maths and English
  • Competent with Microsoft Office suite
  • Ability to work well independently and as part of a larger team
  • Flexibility and willingness to work outside office hours if required
  • Excellent interpersonal skills
  • Exceptional organisational skills
  • Proactive and responsive


 Personal qualities:

  • Smart and presentable appearance
  • Polite and professional when public facing
  • Well-mannered and courteous at all times
  • Calm, patient and level-headed
  • Able to prioritise

Qualifications required: GCSE Grade A-C in Maths and English (or equivalent). Functional skills will be undertaken at College by applicants without this qualification.

Future prospects: Full time employment.

Reality check: You will be in a working in a school environment with other members of staff on a daily basis. You must understand the principles of safeguarding and you must have a general awareness of the importance of data protection.Important Information:

The Northumberland Church of England Academy has five sites, all of which you will be required to attend and/or travel to throughout your working days. Own transport would be an advantage or an excellent knowledge of public transport routes if necessary.

An Enhanced DBS Check is required for this position

This opportunity is open to all ages 16+ years. You may be entitled to additional support benefits if aged 25+ and dependent on your own personal circumstances.

DofEDisability ConfidentEU Social FundMatrixNorth Connect